Procurement 101: Catalog Management Search Methodologies

When it comes to procuring the solutions your company needs to achieve its goals, it all starts with finding those items.  While many people take the concept of digitally searching for items for granted—after all, we’re well-past the days of encyclopedias and phonebooks—it can be beneficial to understand the different search methodologies that help you to arrive at the search results you desire.

With the smartOCI catalog management tool from Vroozi, we take into account three different search methodologies to best help you to find not only the exact item you seek, but similar options that you may compare and contrast in order to most effectively save your company money—while we save you the time.

The ability to best manage your catalog content and, in turn, manage your spending, begins with the ability to effectively search for and compare similar solutions.  Without further ado, here are the search methodologies that make up the best-in-class smartOCI process:

 

Synonym Search

A basic “Keyword Search” is the approach to finding one or more words within a collection of documents.  But, what happens when the word that’s key to the phrase is one that is often used interchangeably with another term or two?

A Synonym Search does just as you’d expect, finding similar words and word variations determined to be synonymous with the word, words, or term being searched.  Essentially, there is both a dictionary and a thesaurus built into the search engine.

 

Parametric Search

Parametric Search is the methodology where the search is performed within certain parameters.  The results yielded from the search can fit one or numerous, simultaneous criteria.

For example, a parametric search might take place when an organization is looking to procure a solution in a certain price range that can be delivered within a certain timespan.  Parametric searches can be as specific or relaxed as the user requires them to be.

 

Boolean Search

A Boolean Search is the method used to combine the results of multiple search parameters, while still allocating ambiguity.  Boolean searches help to determine which word or words carry the most significance when someone searches for two or more terms, but doesn’t necessarily need to have searched for both.

There are certain Boolean “operators” that help to define the results of your search, such as words in quotations and the usages of the words “and,” “or,” and “not.”  Essentially, these operators are used to limit, widen, or very specifically define your search.  There are other powerful Boolean operators that exist for seeking out only the most relevant results, including the ability to specify words within phrases, prefixes, and keywords that occur within the same sentence, paragraph, or more.

 

To see how the smartOCI catalog management tool can help you better find the solutions to run your business effectively, sign up now.